The
system provides a fully integrated purchasing stores and stock control system, combined
with all associated reports, financial controls and postings.
The procurement module enables central purchasing to supply orders from
any number of sources. The system provides all necessary financial postings and controls,
to facilitate the procurement of goods from any supplier to any department within the
authority.
The system can hold suppliers’ electronic catalogues, which can be
utilised on line by the client departments. A subset of the procurement module allows
clients to place orders on-line with the central purchasing department. All associated
charges are handled via internal interfaces with the authorities ledger system.
Provision is made for cost accounting within the system. Clients have
the ability to monitor and control expenditure and budgets online.
Streamlined procurement management
By significantly reducing the administrative overheads, improving
efficiency, and streamlining the flow of information, the system provides an innovative
approach to purchasing and stock control.
Supplier and Contract Monitoring
Contracts are created and maintained by the system, with supplier and
contract performance constantly monitored. This analysis can be used to ensure that best
practice is employed, enabling future business to be placed with the best performing
suppliers. The process of awarding contracts and implementing price changes is fully
supported by the system, significantly reducing administrative overheads.
Budget Control
Client departments can quickly view their budget status, with all
online purchases automatically updating this figure.
Reporting
Instant access to all current and historical information. All standard
reports and analysis are provided within the basic system. User specific reports can be
easily produced by the user, tailored to meet specific requirements.
Ease of Use
The system has been produced with ease of use as a main design
criterion. The Windows look and feel has been maintained throughout the system, and the
user can choose to use a traditional menu harness or standard drop down Windows format.
The user interface has been designed to provide clear uncluttered screens. Efficiency has
been maximised wherever possible, by optimisation of key depressions, with all code
references used by the system automatically retrieved from drop down lists, eliminating
the requirement for the user to enter codes.
Links to Microsoft Office
All documentation is produced by interworking with the Microsoft Office
suite. Wherever office is utilised by the system, the user is presented with a seamless
link, providing automatic filing of relevant documents.
